Our Services Include
Bookkeeping/Writeup Payroll Data File Setup
Data File Analysis Training Reporting
Remote Support Additional Services


Bookkeeping/Writeup
Why should Warinner Consulting do my Bookkeeping?

The answer is, simply, because it's less expensive and more efficient.  Rather than hire an employee, you can have Warinner Consulting provide bookkeeping services for you. There are many benefits to this type of relationship:

• You get special expertise
• You use us only as needed
• You save on payroll taxes
• You save on employee benefits
• You have flexibility in the relationship

 
Where do you do the work?

You may choose to have your bookkeeping prepared at our location, at your location, or remotely, which is called "Outsourced Bookkeeping." This includes using the Internet, e-Mail and attachments, and the use of other solutions, all of which are available at no charge to you.

 
What if I want to do some of the work myself?
You may choose to outsource all of your bookkeeping or just certain bookkeeping tasks. For example:

• We do all of the work for you
• You do the work, and then we review it
• You do some of the work, and we do some of the work

Some of our clients prefer to do all of the daily entry, but then we prepare the payroll, process payroll forms, pay payroll liabilities and reconcile the bank accounts.


How often?
 We will customize a schedule, according to your needs: Daily, weekly, monthly, quarterly or annually. The amount of the fee is based on the scope and depth of the financial reporting you need. A professional at our office will meet with you to tailor your bookkeeping services to your specific needs and reporting requirements.


How much?
There are many options for working out a fee schedule.  For this reason, we ask that you give us a call to discuss your needs.  We have varying rates for different types of services.  We also have discount plans for prepaid, scheduled services.

 
Services Include
• Accounts Payable & Accounts Receivable
• General Ledger & Journal Entries
• Bank & Charge Account Reconciliations
• Reports
• Budgeting & Financial Controls
• Payroll Processing / Sales Tax Reporting
• Ask us about help for your unique needs


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Payroll
Introducing payroll you can trust

You and your employees will be pleased.
We will make sure your paychecks, tax filings, tax payments, and W-2s are accurate and on time, every time.  Relax... your payroll is in capable hands.

View a demo right now!  Click on the following URL now, or view at your own convenience by entering into your browser:  http://www.managepayroll.com/demo


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Data File Setup
What is Data File Setup?

Creating a Customized QuickBooks Data File.
When setting up a QuickBooks data file, there is much more involved than simply running the setup interview and inputting basic list information. To setup the file properly you must enter beginning account balances for your Balance Sheet (and, in a mid-fiscal year setup, your income statement), enter prior period monthly financial information (if you want comparative reporting to the previous fiscal year during your first year of QuickBooks use), link your sales items on sales forms to the correct accounts and account types, enter open invoices (customers), unpaid bills (vendors), open purchase orders, open estimates and open sales orders. When these forms are partially received/paid/billed, the process becomes especially tricky. The way you enter open invoices and unpaid bills also varies depending on whether you report on the cash or accrual basis. If applicable, you must also setup inventory counts and values and setup payroll (employees and paycheck calculating information).

Importing List Information from Other Databases.
If you use another accounting software solution now and/or if you have customer, vendor, inventory part and other list information stored in almost any computer database (e.g. Excel, Access, Outlook, etc.), we can almost certainly import that information into QuickBooks. Doing so will save you countless hours of data entry and will increase the accuracy of your setup.

 
Why should I seek assistance with Data File Setup?

QuickBooks is User-Friendly, but Setting Up QuickBooks Is Not.
Each step in the setup process includes many options, and there are pitfalls to avoid. For example, certain reports will be impacted unless you set up certain fields in a particular way.

Most Small  Businesses Don't Have a Good Track Record Setting up QuickBooks without Help.
In our experience, very few accurate QuickBooks setups result when the business owner does not seek the help of a qualified QuickBooks consultant. When we have to clean up the file due to various setup mistakes, the file modification is much more complex and can be much more costly to the small business owner than if we are involved in the process from the beginning.

When setting up data files, we approach the process as accountants first and as QuickBooks experts second.
As part of this approach to data file setup, we coordinate with your existing CPA and/or tax preparer to make sure that the format of your accounts provides your tax preparer with all of the information needed to prepare your corporate income tax return. Because we do not prepare tax returns, we do not compete with your CPA. In addition, we are better equipped to provide your CPA exactly what they need because we have income tax preparation experience.

Installing QuickBooks Financial Software on Each QuickBooks User's Workstation.
If more than one person will use the same QuickBooks file, the installation also involves networking QuickBooks for multi-user access. To network the file, you will need to connect (network) your workstations so that they can share files.


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Data File Analysis
What is Data File Analysis?

    Utilizing a specialized diagnostic tool, we explore your file to detect errors and improper use of QuickBooks.
    In simple terms, this is a QuickBooks file "check up."  We explore all the nooks and crannies of your QuickBooks file to identify errors and opportunities for improvement.  We review your accounts on the balance sheet and income statement, your transactions for the year, and your existing QuickBooks setup. We review the general ledger to ensure that it balances to subsidiary records. 

    We make suggestions for improvement based on our findings.
    We also identify areas where you may not be utilizing QuickBooks software to the fullest. These include customizing reports and forms, changing QuickBooks preferences, and adding features such as class tracking. We answer your questions and suggest personalized training as needed.  A printed report detailing exactly the results of the analysis and an explanation of suggested courses of action to resolve problems is included.


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Training
Customized to Meet Your Needs
We can present a series of programs, customized to meet the needs of the user(s) being trained. Content includes company set up; customer, vendor, employee, and item set up; writing checks and paying bills; invoicing and receiving payments; inventory; payroll; and file backup. Training materials are provided for the use of each participant.  Training can be one-on-one, or classroom style with a data projector and screen.

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Reporting
QuickBooks Reporting Overview
Generally speaking, QuickBooks reports fall into one of four broad categories:

List Reports
These reports show the information in QuickBooks lists like customers, vendors and inventory parts. You can show not only the list, but all of the detail you enter into the lists. For example, if you create a customer list report, you can add columns to show the customers' addresses, phone numbers, email addresses or custom field information contained in the customer records.

Transaction Summary Reports
These reports show financial information in totals or balances. For example, a summary report can show you how much each of your customers owe you - the customers' balances. However, these reports do not show you a list of invoices, payments and credit memos for each of the customers.

Transaction Detail Reports
These reports show individual financial transactions. For example, a detail report can show you all of the invoices, credit memos and payments for one or more customers. You can also subtotal the report by customer to show the customer's overall balance.

Business Analysis Reports
These reports provide analysis information to help you interpret the performance and financial position of your company. For example, a budget report will show you not only your expenses, but also a comparison between your expenses and your expense projections (budgets) to help you control costs. Other examples of analysis reports include a cash flow projection report, forecast reports, and cost to complete reports.


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Remote Support
Technologies We Use to Support QuickBooks Users

QuickBooks Remote Support - Connecting from Our Office to Your Office!

     

While you are sitting at your own desk, we can…

  • Diagnose Problems
  • Resolve Issues
  • Answer QuickBooks Questions
  • Provide Training
  • Obtain copies of your QuickBooks data file
… All while you watch and interact with us! 
 
Anytime, Anyplace, and Free!
This is one of the benefits of modern computer technology - that we can support you at anytime, wherever you are - using a technology called Remote Access, or Remote Support. It doesn’t cost you anything! As QuickBooks ProAdvisors, we have a special subscription to WebEx that allows us to connect to all of our clients' computers without you incurring any cost! 
 
Easy, Safe, and Secure 
This tool is so powerful, you don't have to install any software for us to connect to your computer, and we can make this connection to your computer if you simply click a link in an email we send you - it is that simple! Remote access is secure and offers the highest level of data encryption, 128-bit Secure Socket Layer (SSL). Ask us for more details.  IT IS SAFE & SECURE! 
 
Connect, View, Diagnose 
After we connect to your computer, we can instantly view your QuickBooks file and "see" your issues firsthand rather than requiring you to explain technical jargon.  We can then rapidly diagnose your QuickBooks problems, identify training issues and then provide you with such training. We can also record these training sessions for you to view later by creating a full audio, data and video audit trail. This is especially beneficial for times when you may forget the instructions received during a training session – you can simply replay your recording as a refresher.
 
Convenient and Affordable 
This is both more convenient and more affordable than if we had to drive to your office every time you need our help. We work with you to determine the perfect balance between when it makes sense to work with you remotely from our office, and when we should work with you onsite - at your business. 
 
Email
For many of our clients, email is a preferred way to submit questions and to report QuickBooks problems. The benefit to this method is that you receive a written reply that you can print and/or store on your computer for future reference. As necessary, we even include screenshots from QuickBooks to support our answers. This is especially helpful when the solution to your QuickBooks issue involves performing multiple steps. If your issue is too complex to solve through an email reply, we will respond to your email with a phone call and, as necessary, by connecting to your computer using WebEx Remote Support (as described above).

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Additional Services
CPA Liaison

Your CPA would prefer that you not drop a shoe box full of receipts and records in his or her office!  Such a strategy will cost you a lot of money in accounting fees; you don't want to pay your accountant upwards of $200 per hour for routine bookkeeping work.  Not to worry - you can save yourself some cash by having your bookkeeping completed before submitting to your CPA.  In fact, we can keep track of the day-to-day transactions for you, and have a preliminary general ledger ready for your CPA. If you provide good records, your CPA will produce more accurate financial statements and/or tax returns, and will do it faster and cheaper.


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Secure File Upload
To securely send confidential files, please Click Here (your files will be uploaded through our 128-bit SSL encryption portal)

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Client Testimonials
"Char has always been willing to go the extra mile to get the job done right while keeping a great attitude as challenges arise."
Bonnie J Nagayama, CPA, McWilliams & Associates Inc/www.4luvofbiz.com

"Hi Char, thank you so much!  You are excellent - in fact, I gave your number to another person who is looking for someone like you, hope it works out.  I think you are great, professional and awesome!"
Jill Olivares, Owner, Jill Olivares Insurance Services/www.Allstate.com

"My experience with Warinner Consulting was a life saver!  I was able to get immediate help with our QuickBooks upgrade installation problems.  After much wasted time and frustration I was greatly relieved and satisfied with the professionalism and expertise I received from your company.  I would highly recommend Warinner Consulting.  Anyone using QuickBooks will benefit from your services."
Linda Minkel, Practice Administrator, Pacifica Institute of Cosmetic Surgery/www.pacifica-institute.com